3defacto was founded in 2000 as a startup providing engineering services. Today, the owner-managed company employs 80 permanent staff members. 3defacto designs and builds exceptional machinery and equipment, always bearing the hallmark “Made in Germany.” In addition to its two locations in Germany, the company operates a sales subsidiary in the United States. Strong financial indicators, such as an equity ratio of more than 40%, equity capital exceeding €1 million, and values-based corporate management form the foundation of our success.

As part of the planned succession of our long-standing Head of Finance and Human Resources, we are seeking an entrepreneurial-minded professional to independently lead our Finance and HR departments. In this key position, you will serve as a trusted point of contact for management, tax advisors, auditors, banks, and employees. Major administrative processes have already been automated using AI-powered tools.

The implementation of a new, process-optimized accounting software system is imminent. Supported by a strong team and a structured onboarding process, 3defacto offers you an excellent start, a unique working atmosphere, and a culture of appreciation and respect.

Your Responsibilities

• Accounting and Financial Processes: Recording day-to-day business transactions in the areas of accounts payable, accounts receivable, fixed assets, and banking, including the allocation of cost centers.
• Valuation of Work in Progress: Determination and valuation of work in progress as part of the monthly closing process.
• Payment Transactions: Preparation and execution of payment runs, as well as monitoring of payment transactions.
• Bank Guarantees: Processing and administration of bank guarantees, including coordination with banks and internal stakeholders.
• Monthly Closings and Tax Reporting: Assisting in the preparation of monthly financial statements, including EC Sales Lists (ESL) and VAT advance returns.
• Process Optimization: Active participation in the continuous improvement of accounting processes and procedures.
• Collaboration Within the Company: Close coordination with commercial management, executive management, and external tax advisors.
• Responsibility for the commercial operations: Independently manage and continuously develop the company’s finance, human resources, and administrative processes, while serving as a trusted advisor to the management team on commercial and business-related matters.

Your Profile

• Qualifications: Completed commercial vocational training, for example as a tax clerk, industrial clerk, or in a comparable field.
• Further Education: Ideally complemented by additional qualifications such as Certified Accountant, Certified Tax Specialist, or a comparable qualification.
• Experience: Several years of experience in accounting within a medium-sized company and experience with cost center accounting.
• Software Skills: Ideally experienced with the Diamant financial accounting software.
• Additional Knowledge (advantageous): Knowledge of international accounting standards, particularly US GAAP, as well as experience with additional reporting such as Intrastat.
• Language Skills: Good communication skills in German and ideally proficiency in written and spoken English.
• Working Style: Structured, careful, and independent way of working, with enthusiasm for collaborating across different departments.
• Personal Attributes: A strong sense of responsibility, discretion, and an entrepreneurial mindset, combined with the ability to independently structure tasks, set priorities, and prepare well-founded decisions.

We offer